Useful English Phrases for Discussion and Debate. It will keep everything flowing smoothly with the new website launch. How can I ask, "Why did you send me this link?" How can we prove that the supernatural or paranormal doesn't exist? ESL Advice is an online platform for ESL learners and teachers in which an expert team of ESL Teachers shares exclusive tips and advice about the English language. The clarification email format should be no surprise if you're already used to writing professional messages. To subscribe to this RSS feed, copy and paste this URL into your RSS reader. Ask for help: If youre struggling to understand a mechanic, dont hesitate to ask for help. Once youve established your current understanding and whats unclear to you, you can ask questions that will help your reader clarify the information. It's even better if you can have conversations and get corrected by a professional English tutor! Sorry, but I didnt quite catch your statement. Asking somebody to clarify something 2. We encounter numerous questionsin our everyday life. 2021 Collaborative Solutions | Lead your teams effectively without losing yourself. Is it correct to use "the" before "materials used in making buildings are"? Scenario #1: When one person is dominating the conversation. As a former Speech-Language Pathologist, Lindsay applies her expertise in the neuroscience of communication and connection to help managers foster an environment of trust and respect in their teams, so that everyone can bring their best selves to work. WebAlexander was a polite, considerate and astute student, who was always friendly, focused on his studies and considerate of others. being one of the first students to arrive at the class and asking detailed questions for clarification and verification of his understanding afterwards. When you are tasked with providing necessary information to someone, but would like to keep things brief and formal, you can use this phrase to cut to the chase. Lets explore the three tenants of how to ask for clarification politely. I beg your pardon. What I meant was. Please find re-attached for your convenience. Could/Would/Can you explain what you mean by this? Grammarly For MS Office - HereS How to Ask For Clarification from So Otherwise, you may not do it properly what you are instructed for. Can you elaborate further on what the new training program will include? ", Another way to ask for clarification is to let the other person know that you didn't understand them. It starts with a simple subject line. The first thing you should do is thank the sender for providing the information. No matter where you are, maybe at home, the office, or somewhere else, you need to respond to questions. Here are some expressions to ask for clarification on their requests. How do you get out of a corner when plotting yourself into a corner. Do you mind if I ask you to mention his name again? Thanks for sending over your directions for implementing the new website copy. Include your contact details and how they can get in touch with you. Im not sure when youd like me to start adding the copy to the development website. Could/Would/Can you please walk me through that again? For the record can be a great phrase to use if youre looking to substitute the phrase just to clarify. Im sorry, but I couldnt follow your question. There are many situations where you might find yourself needing to ask for clarification. This allows the presenter to complete his or her thought so that you are completely informed. She should leave her changes as suggestions. Did you ask me to close the main door or this door? Be specific about what you expect to be clarified. Scenario #2: When the conversation gets sidetracked. My deadline for this project is [date]. Would you mind saying what type of permission, written or verbal, you need? If I understood you correctly, you would like me to Could you please clarify what you meant by? Katie is a passionate digital nomad working on her first book on the art of communication. WebHow to Ask for Clarification Politely Collaborative Solutions 338 subscribers 329 views 3 years ago Have you ever experienced a meeting where somebody is explaining something, Use this template to diplomatically seek clarification whenever you get one of these rambly, not-exactly-sure-of-what-this-means email. Using this formal speech helps to indicate that you are sincere in your desire to understand what the speaker is saying, which is the basis for asking for clarification. Rule #2: Apologize for interrupting. I was pleased to receive your job offer earlier today. Sometimes, you need to use a firm tone to let everyone know whos in charge and whats going on, and the phrase let me make this clear does just that. "In response to your request for. How to interrupt Have you ever found it challenging to interrupt someone to express your opinion, make suggestions, or ask for further information? Sorry I couldnt follow you earlier. A slightly more polite version of this phrase is "I'm not sure what you mean by . We can say the exact same thing in two entirely different tones of voice. Asking for clarification shows that youre attentive and that you care enough to make sure you thoroughly understand what youve been told. Establish your credibility. Learn more about us here. ? Please let me know if I misunderstood. You may not respond or help them accordingly if you dont understand. Then refer to a specific aspect: Could you please explain once again why A is so important for B?. Need help nailing down some details about a person, product, project, or appointment? Both phrases can be used interchangeably, as they have the same meaning. These samples tackle many common reasons you may need clarification. Below is an example of how to use do I understand professionally. If you are wanting to ask for clarification politely, blaming the other person is definitely not the way to go. If you can't find it on our listing of the best email writing tools, you won't need it. Reframing your request into "for the greater good" makes it much more digestible to follow up with. 1 Answer. How to interrupt politely in a meeting. You should thank them from the core of your heart. Grammarly stands with our friends, colleagues, and family in Ukraine, and with all people of Ukraine. See if the information makes sense to someone else. Very often, a presenter will use this period to summarize whatever information has been presented, particularly if a question seeks clarification of a specific topic, so asking a clarification question will help to guide the lecturers attempt to explain what was presented. Don't worry: Asking for clarification is easy. The meaning of both phrases is the same and used interchangeably. Rule #4: Raise your (virtual) hand. Before you write an email to clarify something, take another look to review the information and see if there is something that you were missing. Whether you are in a formal or informal situation, politeness is the key to a good conversation. As a freelance consultant, she also supports companies and executives in overcoming communication challenges. Webcrazyyy how u come into my mentions accusing me of shit continue to rant abt me on ur page and when i politely ask for clarification u block me didnt even need to interact w me if i piss u off that much. Have you requested to send me the MS Word file or the PDF? Remember, technical skills get you hired, but soft skills get you promoted. Here are some useful expressions to ask someone to clarify their position or opinion. Open Question: What was it about Bobs approach that seemed disruptive to you? If you've been asked to clarify some details, this clarification email reply sample provides a straightforward template to follow. . Why are trials on "Law & Order" in the New York Supreme Court? How important it may become at times to ask for clarification. Now, lets see some English expressions that you can use to respond to someones clarification. Could I ask for clarification on? We thoroughly test different courses, books, learning materials, etc., and recommend only the bests. Site design / logo 2023 Stack Exchange Inc; user contributions licensed under CC BY-SA. An example is provided below on the professional usage of just so I understand. To obtain clarification, you have to truly want to understand the other persons point of view. Am I right in thinking that what youre meaning by that is, If Im understanding correctly, you think that the most important factor in this situation is Is that correct?, I think I need more information because Im not fully understanding the part that you were saying about, So I think I understand that you believe X would be the best solution? Simply say thank you and move on. Asking for clarification or something else is fast using artificial intelligence. Thanks.. A great example of when you could use this phrase is if you have been given a set of instructions from one person, but had been told something a little different from someone else. Provided is an example of how just making sure can be used professionally. I am sorry, but I couldnt follow your words.? Its time to stop letting conflict rule your life and learn to use your resentment to fuel change. There are more ways to give and receive clarification while still maintaining your professionalism. Rule #3: Mind the timing and the relevancy. Would/Could you please repeat what you said about the issue? Could you give me some more details about? In English, the respondent would immediately understand that you need more than a simple "yes" or "no" answer. By utilizing the appropriate language and tone, these delicate situations can be navigated smoothly and professionally. ?" Please repeat it for me to understand it clearly. Watch the video: Only 1 percent of our visitors get these 3 grammar questions right 10 Better Ways To Say Thank You For Clarifying In Emails, 11 Better Ways To Say No Worries In Professional Emails, 9 More Polite Ways To Say I Dont Care (Professional), 9 Better Ways to Say Just to Confirm in an Email, 9 Other Ways to Say Im Good At on a Resume, 10 Polite Ways to Say No Visitors after Surgery, 11 Best Ways to Say Im Here for You to a Loved One, 10 Professional Ways to Say I Am Not Feeling Well. Say what the problem is first. However, it would be best to ask for clarification when you dont get someones statement or information. Now well learn some very useful expressions that you can use to politely ask for clarification in English. WebGeneral rules on how to politely interrupt in a meeting Rule #1: Start by asking for permission to chime in Rule #2: Apologize for interrupting Rule #3: Mind the timing and the relevancy Rule #4: Raise your (virtual) hand How to interrupt politely in a meeting Scenario #1: When one person is dominating the conversation If thats the case, it's best to get straight into business. If your clarification request isn't covered in the list above, or if you'd prefer to create your own, then use this clarification email template. Each intonation 2. Show that you appreciate them taking the additional time to review the email, and describe how the information will help achieve the goal. Here is an example of how to use can you elaborate professionally. I wonder if you can say it in a different way for me/us. Connect and share knowledge within a single location that is structured and easy to search. Here's a helpful thank you template for email clarification. This phrase indicates that you are clearly trying to be polite, as please and thank you are reserved for polite, formal speech. May I request further clarification of instruction number 5? The first thing to remember when asking for clarification is that you can be honest and straightforward. Simply say thank you and move on. In this example, you're a job seeker; this is how you reply to a recruiter asking for clarification. May I ask you to share your suggestions again? If you have received a cost-of-living salary increase, keep your email short and polite. Would/Could you please elaborate on it for me? Thank you for your time and for helping me to clarify these questions. So, if you are confused about understanding what the other person said in a conversation, you should ask for clarification. Would you please repeat it? Start with an explanatory subject line Try to make the subject line of your email clear and self-explanatory. Sometimes there can be misunderstandings about dates and times for meetings and appointments. English Language & Usage Stack Exchange is a question and answer site for linguists, etymologists, and serious English language enthusiasts. Thank you! If I understand you correctly, you want Carolyn to add her SEO changes to the documents marked PENDING in the Google Drive. In each case, you want to push for the information you need in a polite way to avoid damaging your relationships. Likewise, you need to be able to process that information through your working memory and convert it into relatable information relative to your short-term and long-term memory. When it comes to the proper time to ask a question, many presenters or lecturers will ask questions periodically during their presentations or at the end of the presentation. They allow the person to expand on the topic rather than giving a simple yes or no response. Open Question: What were you expecting to experience? Huh? May I request you share your queries again? Ah, I see. Sorry for any inconvenience this may have caused. Can you repeat it? Using phrases such as Im sorry or Excuse me when asking for clarification indicates a participatory tone that simply seeks better understanding. What To Include In An Email For Clarification, Ask Specific Questions To Clarify Information, How To Write an Email Asking For Interview Feedback, How to Write an Email About Dropping a Class, How to Write an Email to A Real Estate Agent, How to Write an Email Introducing Yourself, How to Write an Email to A Roofing Company. Use ChatGPT technology to create a magic paragraph or email. Sometimes we need clarification when we want to get a better handle on where others are coming from. Can you rephrase the instructions, please? I appreciate your time and your help in clarifying this question. Email format guide 6 examples & templates. And that's how to end an email asking for clarification. Tannia is a very authentic person and is able to provide clients powerful and versatile communication tools that can be employed in daily conversations, in negotiations or in meetings. Manage meeting requests like a pro with our in-depth guide to writing the best meeting request emails. WebDepends on the clarification. These experiences have taught Lindsay great lessons about the power of excellent people skills that extend well beyond her professional expertise. Admit if you are unsure about what the speaker means. Both phrases can be used to ask for more information or to give more information when someone requests it of you. Read and listen to these possible responses. *Its better to use Past, not Present. Here are seven phrases for using your opening lines to imply that your email is a reply or response: "Thank you for your email regarding. Is that/this ok if I ask/request you to clarify it? Perhaps you find yourself asking for clarification a few times and it feels awkward when you still dont agree with the person. I beg pardon, but can you please repeat what you said about the new product launch? Invest in your future by investing time and effort to improve your communication skills. For more on this topic, I invite you to subscribe to my YouTube channel where I post many helpful videos for leaders and teams who want to unlock the secrets to stress-free communication. Would you say that again, please? & I am afraid I didnt quite catch that. Monitoring your tone of voice is a key element of learning to ask for clarification politely. In such a business situation I would offer my business card and politely ask: "Do you have a card I could have?" Heres how. Effective communication, in particular, is a soft skill that plays a crucial role in career advancement. The phrase just making sure is a great alternative to just to clarify, as it is more relaxed. In formulating an answer, you may find they did provide enough details. Whether you want to clarify something for someone or you want clarification yourself, just to be clear is a great phrase to use when giving or receiving information. Your new game-changing quick reference tool is just a click away. Can you repeat the ways I have to do it? Say that you didnt understand rather than saying that the other person could not clarify it. If you preorder a special airline meal (e.g. Would you mind repeating the name of the place? How to follow the signal when reading the schematic? DeFrank." Recovering from a blunder I made while emailing a professor. Here are a few examples of the types of sentences that you could use to ask for clarification politely at work: These types of clarification questions will help ensure that everyone has the same understanding of the situation. Please let me know if you need any other information. However, there can be miscommunication if information or opinion is not clearly expressed or understood. that you think you already know what the answer is, so that a question can be asked rather than reformatting an impolite question, if you use Please and Thank You when speaking, https://www.scientificamerican.com/article/bring-science-home-speaking-memory/, https://www.cdc.gov/ncbddd/adhd/data.html, https://hbr.org/2015/03/relearning-the-art-of-asking-questions, How to Professionally Say You Didnt Answer My Question. Browse other questions tagged, Start here for a quick overview of the site, Detailed answers to any questions you might have, Discuss the workings and policies of this site. Now, here are 9 clarification email samples and a template to show you how to apply these insights. Well learn some expressions to ask for clarification on someones questions. Check your tone of voice. And yet, we all have times in our personal and professional lives when we dont thoroughly understand what someone else is trying to tell us. It sometimes happens that interviewers may need extra information after your meeting. Kind regards, (Your name) 3. After the person clarifies themselves, you can let them know that you now understand and are thankful. Its also a great way to allow someone else to add more information they may have forgotten. . ?" WebSample Email Asking Clarification From Client This is likewise one of the factors by obtaining the soft documents of this Sample Email Asking Clarification From how to ask for clarification politely collaborative solutions web here are a Our goal is to create English lessons that are easy to understand for everyone. Thanks, Tannia, for your support! Chris G. A thesaurus is your friend here. Other opinions. Im glad that you specifically explained the issue. Closed Question: So, you felt Bobs approach was too disruptive? (meaning to say it in another way) is appropriate. Writing, grammar, and communication tips for your inbox. Needing clarification is not a bad thing, and understanding If its a simple item, pick up the phone and call. Further, using the conditional mood also indicates that you are not directing the conversation. We hope that our clarification email guide provides some simple guidelines to follow. What do I do? Whoops! However, on many occasions, you may also need to use closed questions as well. how to politely and natively reply an email and ask question, Looking for a word attributing the state of revealing the past. You need more information to fully understand what they mean, but the other person is getting irritated with all of your questions? Thanks for clearly letting me know your opinion; I value whatever you suggest. While this can be a longer phrase, its a great way to both clarify and ask for clarification while not sounding as though you werent listening or being rude.if(typeof ez_ad_units!='undefined'){ez_ad_units.push([[728,90],'grammarhow_com-box-3','ezslot_3',105,'0','0'])};__ez_fad_position('div-gpt-ad-grammarhow_com-box-3-0'); If youre looking to clarify something youve said or to ask for more clarification in case you dont want to seem as though you werent paying attention. Write a clear subject line, or respond directly to the email you wish to clarify. Generally, asking for clarification is not undesirable in most social circles, particularly during long, technical presentations in academic, educational, or professional settings. Let me see if I understand this is a phrase that says clearly what you mean in words everyone can understand with no potential hidden meanings. Did you mean to send me? Every day, we get engaged in conversations for different purposes. So, you must request them to do this favor for you. It can be a sensitive area, particularly if your figures don't match, so concentrate on being polite and professional as we have done in the invoice clarification email sample. May I? Can I? and Could I? are three of the most common expressions in English used to ask for permission. Suppose you just received a prescription from the doctor after the diagnosis. On many occasions, you may not receive the exact information for many reasons. Most often, when it comes to being perceived as polite when seeking clarification, the concern is heightened by those asking for clarification. I'll be in touch if I require anything else. Close the email politely and thoughtfully. Heres an example of just to make sure were on the same page being used professionally. If that's the case, this job offer clarification email sample is for you. Closed questions always lead to a yes or no answer, and hence, gather limited information. Clarity is the key to effective communication. GET IN TOUCH 514.551.0493 | [emailprotected]. If you do, always explain what they are and why they matter. ", Another way to say "I don't understand" is to say "I don't follow" or "I'm not following. To create a follow-up email, follow these steps: 1. Sometimes, using just to clarify doesnt convey how you feel when youre asking for more information. Good Communication Makes You More Valuable. Practice the mechanics: Many of the mechanics youll encounter in a raid can also be found in other activities. Which form is more polite and more acceptable for correspondence: For example I am do not understand something and want to get more information about it. Its my bad that I dont quite understand you. Asking somebody to clarify something implies that you understand the broad strokes but want more detail about a particular topic. When It Is Considered Rude to Ask for Clarification, Theres Never a Time to Not Politely Seek Clarification. If we want to double-check, we can ask for clarification. Is it possible to rotate a window 90 degrees if it has the same length and width? ", Instead of saying "I don't understand," you can also just say "I'm (a little) confused. Its highly likely you'll need to clarify details with a client at some stage. WebWhen you ask someone for clarification, you are asking them to say something in a different way or provide more information so that you 20 Email Expressions to Ask for Clarification So when we want to ask for clarification in English, we can use these expressions: 1 What exactly are you saying? This shows you have a desire for more information and it sounds as though you are genuinely invested in the current topic at hand. For your information, a pamphlet will be provided detailing the new workflow system. If you liked this post, you might also like: 7 Signs That Your Team Has a Communication Problem, The 4 Foundational Skills for Effective Communication. Ask for repetition. Greet your reader. I'm keen to make a decision this week, so can you provide me with answers by (date)? Do not give orders or blackmail your colleagues. We usually stress the word actually to signal that were going to explain what we really meant. People will understand that you are simply seeking to gain the clarification that you need to better understand the situation at hand and will be more willing to engage with you.
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